VACANCY ADVERTISEMENT
The Botswana Christian Health & AIDS Intervention Program is a Non-Governmental Organization registered in 1999. Established as a Christian response to the Government’s call for a multi-sectoral response to fight the HIV/AIDS epidemic. BOCHAIP has 12 centres and 7 satellite centres across the country.
BOCHAIP is looking for a qualified, experienced, and results-oriented individual to oversee the Finance Department. The position reports directly to the organization’s Finance & Admin Director.
FINANCE & ADMINISTRATION MANAGER
The main purpose of the job
To provide all financial, and management support and advice as required by BOCHAIP head office, various centres, and satellites: to ensure comprehensive analysis of financial information for planning and controlling the financial resources of BOCHAIP, and to provide financial data to management for decision-making and for meeting legal and regularity requirements.
Position Requirements:
- A degree in Accounting or Finance
- Certification as a professional qualified in accounting or equivalent (Qualified CA/ACCA/CIMA)
- MBA will be an added advantage
- BICA active membership is a must
- 8 years of work experience with at least 3 years in the managerial level of accounting and finance systems in an NGO or private sector
- Proficient knowledge of sage pastel evolution accounting software
- Sound knowledge and application of Accounting Standards/ IFRS and Auditing Standards
- Valid driver’s license
- Christian background
Competencies
- Communicates effectively to varied audiences through varied channels of communication,
- Set high standards for quality of work and consistently achieves project goals
- Able to work effectively under pressure
- Analyze and integrates numerical, verbal, and other data from several reports
- Demonstrates and shares details, technical knowledge and expertise with supervisors and subordinates
- Ensure that team or department follows relevant organizational policies and procedures
- Has good leadership and supervisory skills; coordinates group activities, ensuring that roles within the team are clear.
- Set clearly defined objectives and produces comprehensive financial plans, budgets, and reports for the organization.
- Establish adequate internal controls and procedures for all revenues and expenses and safeguard all assets.
- Demonstrated experience and skills in developing and managing large budgets.
- Familiarity with USG rules and regulations is required
- Extensive experience in proposal preparation and budget formulation
- Experience in strategic and programme planning processes
- Understanding of multi and bilateral donor policies and procedures
Responsibilities and Tasks
- Timely preparation of accurate financial reports for board and management use
- Communicate budgets and spending authorizations to all the departmental heads
- Ensure adherence to existing finance and procurement procedures
- Manage the day-to-day functioning of the finance section, including cash disbursements, cash receipts, and timely processing of payments to various stakeholders, clients & regulatory bodies (PAYE TO BURS), etc.
- Prompt and timely submission of high-quality and error-free reports to various donors
- Professional writing of proposals and able to advise the organization on investment opportunities
- Preparation of Financial Statements for the organization and ensures compliance with contractual and legal requirements
- Preparation of Management accounts
- Establish an effective filing system which can provide easy access to information and proper documentation of all financial documents
- Ensure all typical donor requirements for documentation of expenditures are met to facilitate attribution of expenses to donors when funding is obtained
- Facilitate any external audit
- Collate /analyze and report on actual and planned monthly expenditures, interpret, and communicate with departmental heads, advise of variance against approved budgets, and make recommendations for corrective action.
- Make estimates of funds required for the short and long-term financial objectives of the organization.
- Complete financial reports, lead the month-end closing process and conduct monthly financial forecasts.
- Ensures that the organization is compliant with regulatory bodies such as BURS and the Register of Societies by submitting the required accurate returns on time.
- Develop a plan for on-the-job training for all non-finance managers in financial procedures and educate all team members on financial responsibilities
- Identify problems and develop solutions for best financial practice
- Provide proper supervision, training, guidance and mentoring to ensure all Finance Officers are empowered to do their work effectively
- Carry out any other duties and responsibilities; assigned to conformance with policies, standards, and regulations of the organization.
Only suitable and qualified candidates are invited to submit application letters, updated curriculum vitae, names of three referees (one from your church) and certified copies of certificates by the 2nd of December 2022 before 5:00 pm.
Please kindly submit your application by mail to:
HR & Admin Manager
BOCHAIP
P.O. Box 601963
GABORONE
Or email to: hr@bochaip.org.bw